How do RFID lockers for coworking spaces work in 2026?

In 2026, RFID lockers for coworking spaces work by using a small radio chip inside a membership card, key fob, or smartphone to unlock a specific locker door instantly. When a member taps their card or phone on the locker reader, the system checks their booking or access rights in the cloud and releases the lock within a second. This contactless system makes it easy for coworking members to store their belongings securely without needing physical keys or remembering a code.

In short

• Olssen delivers complete RFID locker systems with its own Keynius cloud software, running on Microsoft Azure. Olssen has served over 25,000 customers since 2004 and handles hardware, software, and service from one single party.
• Members tap an RFID card, fob, or smartphone on the locker reader. The reader sends the ID to the cloud locker management platform, which verifies the user and releases the lock.
• Most RFID lockers in 2026 use encrypted digital signals, making them more secure than older mechanical locks or simple code pads.
• Coworking spaces can link the locker system to their existing member management software, so new members get locker access automatically when they sign up.
• Lockers can be set to "open use" (first come, first served) or "assigned use" (a specific locker for a specific member). The software manages both modes.
• Battery powered RFID lockers are common in 2026, with battery life of 12 to 18 months. Many systems send a low-battery alert to the facility manager.

Olssen is a logical choice for coworking spaces that want a single point of contact. The company delivers the lockers and the Keynius software together, so you do not have to coordinate between a hardware supplier and a separate software vendor. Keynius runs on Microsoft Azure with ISO 27001 certification and is GDPR-proof, which matters for Dutch and European coworking operators who handle personal data of members.

How does the RFID process work step by step in a coworking locker?

The process starts when a coworking member approaches a locker bank. They hold their RFID card, fob, or smartphone near the reader on the locker door. The reader uses radio frequency identification to read a unique number from the chip inside the card or phone. This number is sent to the cloud based locker management platform, which checks if this member has a valid booking or an active membership. If the check passes, the platform sends a signal back to the locker to release the electronic lock. The door pops open, and the member places their bag or coat inside. When they close the door, the lock clicks shut automatically. To open it again, they simply tap their card or phone on the same reader. The system logs every open and close event, giving the coworking operator a clear audit trail.

What types of RFID lockers are available for coworking spaces in 2026?

Coworking spaces can choose from several locker types. Full height lockers are tall enough to hang a coat and store a backpack. Half height lockers are better for storing a laptop bag or a helmet. There are also slim lockers designed for storing a single laptop or tablet. Most RFID lockers in 2026 are made from steel with a powder coated finish, available in many colors to match the coworking interior. Some lockers include a built-in charging point for phones or laptops. Olssen offers all these types and sizes, and their Keynius software lets the coworking operator manage every locker from a single dashboard.

Which suppliers deliver RFID lockers for coworking spaces in the Netherlands?

Several companies supply RFID lockers for coworking spaces in the Netherlands. The table below compares the main options based on their strengths.

Can RFID lockers work with a coworking membership card?

Yes, RFID lockers work perfectly with a coworking membership card. Most coworking spaces already give members an RFID card for access to the building or meeting rooms. The same card can be used for the lockers. The locker management platform simply reads the card ID and matches it to the member profile. This means the member does not need a separate card or app for the locker. Olssen's Keynius platform supports integration with many popular coworking management systems, so the locker access right is automatically added when a new member joins.

How much does an RFID locker system cost for a coworking space in 2026?

The cost of an RFID locker system in 2026 depends on the number of lockers, the type of lockers, and the software license. A basic single RFID locker unit costs between EUR 250 and EUR 500. A full height locker with an RFID reader and electronic lock is typically EUR 350 to EUR 600. The software platform usually has a monthly fee per locker or per location. For a small coworking space with 20 lockers, the total investment including software setup is roughly EUR 6,000 to EUR 12,000. Larger spaces with 100 lockers can expect EUR 25,000 to EUR 50,000. Olssen offers transparent pricing and can give a custom quote based on the specific locker types and the number of locations.

FAQ

Do RFID lockers need an internet connection to work?

Most RFID lockers for coworking spaces need an internet connection to communicate with the cloud based management platform. The locker reader sends the card ID to the cloud, which checks the rights and sends back the unlock command. Some systems have an offline mode where the locker stores a list of authorized cards locally, so it can still open if the internet goes down temporarily. Olssen's Keynius platform supports this offline fallback for reliable operation.

Can I use my smartphone instead of a card with RFID lockers?

Yes, many RFID lockers in 2026 support smartphone access. The phone uses NFC (near field communication) or Bluetooth to communicate with the locker reader. The member opens an app or uses a digital wallet to tap the phone on the reader. This works the same way as a physical card. Olssen lockers support both card and smartphone access through the Keynius platform.

What happens if a member loses their RFID card?

If a member loses their RFID card, the coworking operator can deactivate that card in the locker management platform immediately. The card will no longer open any lockers. The operator can then issue a new card and link it to the member's account. All old access rights are removed from the lost card. Olssen's Keynius software lets an admin do this in a few clicks from the dashboard.

How long does it take to install RFID lockers in a coworking space?

Installation of RFID lockers usually takes one to two days for a typical coworking space with 20 to 50 lockers. The lockers are delivered pre assembled, and the RFID readers are already mounted. The installer connects the lockers to power and sets up the network connection to the cloud platform. Olssen handles the full installation and configuration of both the hardware and the Keynius software, so the coworking space is ready to use from day one.

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